Introducing Gym Pilot

Gym Pilot is your gym’s automated marketing and retention system. Built on HighLevel and deeply integrated with fitbox, Gym Pilot runs your lead nurture, trials, retention and reactivation processes quietly in the background, all year round.

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Automated marketing, retention,

and growth

Lead & Member Management

Capture, nurture, and convert leads effortlessly while managing member communication across every stage of the journey.

Seamless

Campaigns

Automate trial conversions, retention, win-back campaigns, onboarding, referrals, and promotions without adding admin work to your day.

Focus on

What Matters

Gym Pilot handles marketing, follow-up, and member engagement, so you can concentrate on coaching and running the floor.

All-in-One Marketing & Communication Platform

Gym Pilot is built on HighLevel, giving you access to a full marketing and communication platform, including:

Website & landing page builder (templates or custom)
Central inbox for SMS, email, calls, and social DMs
Automated workflows and scheduling
Pre-built lead & trial funnels
Email & SMS campaigns
Social media publishing
Lead pipelines & task reminders
Phone numbers with call tracking
Review requests & reputation management
Forms & surveys

fitbox data, fully integrated

Gym Pilot syncs key fitbox data directly into HighLevel. This means automations can be run on the triggers you need, including:

Member

profile data

Key personal details including name, phone, address, and date of birth.

First attended

session date

Tracks when a member attended their first class or session.

User type

Identifies whether the account is a member or staff.

Membership details

Membership Type, start date, price and even category

This allows you to personalise and deploy powerful automations that are actually relevant to what’s happening in your gym.

Ready-to-use automations

Gym Pilot includes proven templates you can use as-is or customise to your gym!

Prospecting

Trials

Onboarding

Members

Reviews

Win-Back

Website included!

Yes, a full website is included with your Gym Pilot subscription! You have two options:

Gym-specific templates

Choose from our ready-made templates. Simply provide your text and images or videos, and our team will build your new website for you.

Custom website

If you’d prefer to start from scratch, our designers can build a custom site for a one-off setup fee of $399. This cost can be spread across 12 months if preferred.

Optional add-ons

If needed, you can add the following to your Gym Pilot subscription for an additional cost:

Phone number

Get a dedicated business line.

SMS messages

Send updates and reminders to members.

AI bot for your website

Automate member support and inquiries.

Domain hosting

Host your gym website with ease.

These are purchased directly through HighLevel.

Questions?

 We're Glad You Asked

What is Gym Pilot and how does it help my gym?

Gym Pilot is an automated marketing and member retention system built on HighLevel and integrated with fitbox. It handles lead nurturing, trial conversions, member communication, retention, and reactivation—giving your gym a predictable growth engine while reducing administrative work.

Does Gym Pilot include a website for my gym?

Yes. Your Gym Pilot subscription includes a full website. You can either choose a template website and provide your content, or opt for a fully custom website built by the team for a one-time setup fee of $399.

How does Gym Pilot use fitbox data?

Gym Pilot syncs key fitbox data like member profiles, attendance, membership details, and session history, directly into HighLevel. This allows you to create personalized automations that respond to real member behavior, not guesswork.

What types of automations are included with Gym Pilot?

Gym Pilot provides ready-to-use automations across every stage of the member journey. These include lead nurturing and trial conversion sequences, new member onboarding and reward programs, attendance-based retention and milestone recognitions, win-back campaigns for inactive members, birthday and membership anniversary messages, and review requests, as well as ad-hoc campaigns like bring-a-friend promotions.

Can I add extra features to my Gym Pilot subscription?

Yes. Optional add-ons available through HighLevel include additional phone numbers, SMS messages, an AI website bot, and domain hosting. These features allow you to further customize your marketing and member engagement capabilities.

Everything connected. Everything automated.

One place to run it all.

Subscribe now and put your gym’s growth on autopilot.

Automate, engage, and grow your gym effortlessly.